To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Add One Buyer II Position, Cancel One vacant Information Systems Specialist II Position in the Health Services Department. (Represented)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT Position Adjustment Resolution No. 26349 to add one (1) Buyer II (STTA) position at salary plan and grade ZB5-1525 ($7,100 - $8,630), cancel one (1) vacant Information Systems Specialist II (LTVA) position # 9902 at salary plan and grade TB5-1393 ($6,682 - $8,122) in the Health Services Department.
FISCAL IMPACT:
Upon approval, this request will result in an annual cost increase of approximately $9,796 with pension costs of $1,431 already included. (100% Hospital Enterprise Fund I- Medical Services Information Systems).
BACKGROUND:
Contra Costa Health Services receives regular Contract and Grant request for review. As requests are received, they are reviewed by the Divisions within Health Services. The requests include Service Plans, Payment Provisions, Insurance Requirements, General Conditions and HIPPA Regulations, as well as supporting with the initial contract, renewals, terminations, and amendments of contracts.
The Health Services Information Technology (HSIT) Procurement unit supports Information Technology related contracts for Health Services. The unit currently has two full time Buyer IIs that support this work. The number of contracts needing review has continued to increase, leaving the current staffing model unable to meet the demand in a timely manner. This has led to a backlog of more than 90 contracts that are currently pending review.
The department has identified that by canceling one Information Systems Specialist II (Pos #9902) and adding one Buyer II, they can better support the procurement unit within Health Services Information Technology. The Buyer II role can support a more in-depth scope of duties while working with vendors and programs on purchase orders and contract creation.
Having an additional Buyer position in the unit also mirrors other County Purchasing units, such as Public Health and Public Works that utilize Buyer roles to assist with Business process outsourcing, contract negotiations and processing.
By cancelling one Information Systems Specialist II position and adding one Buyer II position, the Health Services Information Technology Procurement unit will be able to better support Information Technology related contract request.
CONSEQUENCE OF NEGATIVE ACTION:
If the request is not approved, the county would be at risk of Health Services Information Technology (HSIT) being unable to process contracts in a timely manner. The HSIT Procurement unit has been unable meet the contract demand with the current staffing model. There are currently over 90 contracts in the que with the number continuing to increase. Without additional support, the county would be at risk being unable to fulfill its contractual agreements.