To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract with VistAbility d/b/a Commercial Support Services for Car Washing and Janitorial Services, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract with VistAbility d/b/a Commercial Support Services in an amount not to exceed $290,000, to provide car washing and janitorial services at various County sites and facilities, for the period of April 1, 2026 through March 31, 2031, Countywide.
FISCAL IMPACT:
Custodial Services and Fleet Services Budget. (75% General Fund, 25% Fleet Internal Service Fund)
BACKGROUND:
California Welfare and Institute Code section 19404 (“Section 19404”) gives the County the authority to purchase services from non-profit organizations who operate community rehabilitation programs and meet the criteria of Section 19404 without advertising or calling for bids, provided that the services meet the specification and needs of the County and are purchased at a fair market price, as determined by the County.
VistAbility is a California 501(c)(3) non-profit organization, doing business as Commercial Support Services. VistAbility meets the requirements of Section 19404 in that: (1) the work performed under the contract will primarily (at least 75% of it) be performed by a labor force comprised of persons with disabilities; (2) VistAbility makes elections under the Federal Insurance Contributions Act to provide social security and unemployment benefits to its employees; (3) maintains Articles of Incorporation requiring that at least two directors on its Board of Directors are persons with disabilities or the parents, guardians, or conservators of persons with disabilities; and (4) provides disabled employees substantially equal benefits that are provided to VistAbility’s organized employees.
VistAbility has a client in training/contractor relationship with its workers and provides sick time and vacation. VistAbility does not commit unfair labor practices and abides by the provisions of the Federal Fair Labor Standards Act, the Walsh-Healy Public Contract Act, the Wagner O’Day Act, and the regulations of the State Division of Industrial Welfare.
Work performed by VistAbility under this contract will include car washing and minor custodial work. Fleet Management has hired Commercial Support Services to deliver several car washers with supervision to the Waterbird Service Center daily to conduct county vehicle washing. Vehicles coming in for repair are chosen for washing first, so customers pick up a clean, well-running car. Facilities Services has several remote building sites which the Board of Supervisors has previously approved to receive sublet custodial services. One of these sites is the Walnut Creek library. Facilities and Custodial Services have hired Commercial Support Services in the past to provide minor custodial services to this library. The previous contract reached its five-year term on March 31, 2026.
Custodial and Fleet Services are requesting approval of a contract with VistAbility d/b/a Commercial Support Services for the term April 1, 2026 through May 31, 2031, in the amount of $290,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, car washing and janitorial services with VistAbility d/b/a Commercial Support Services will be discontinued.