To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: Purchase Order #20-716-1 (Admin-IT) Impex Tech- Nutanix Hyperconverged
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director a purchase order with authorized re-seller and service provider Impex Technologies, Inc. in an amount not to exceed $506,021 for the purchase of a Nutanix Hyperconverged server environment to add virtual server capacity, subject to Nutanix’s License and Services Agreement for the period October 1, 2025 through September 30, 2028.
FISCAL IMPACT:
54% Federal, 38% State, 8% County General Fund, all budgeted in FY25/26.
BACKGROUND:
The Employment and Human Services Department (EHSD) seeks to purchase Nutanix, a virtual server platform for hosting the EHSD server environment. EHSD needs additional virtual server capacity to continue its physical server to virtual server migration. EHSD’s existing infrastructure of virtual servers is quickly approaching the system’s capacity. Adding this additional capacity will enable EHSD to continue to develop its virtual server environment and bring additional technology to its staff. The Nutanix License and Services Agreement includes an indemnification provision from the County to Nutanix for damages related to any claim related to the negligence or willful misconduct of the County, as well as a limitation of liability that caps liability at the amount of fees paid in the 12 months prior to any claim arising for specified claims. This vendor was selected per procurement requirements outlined in Administrative Bulletin 600.3.
CONSEQUENCE OF NEGATIVE ACTION:
The County will be unable to enhance its service due to lack of virtual server capacity.
CHILDREN'S IMPACT STATEMENT:
This agreement/contract supports all five of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood";(3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families,” by supporting staff working directly with families and children.