To: Board of Supervisors
From: Lewis Broschard, Chief, Contra Costa County Fire Protection District
Report Title: Peterbilt Heavy Equipment Transport Tractor
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
Acting as the governing board of Contra Costa County Fire Protection District, APPROVE and AUTHORIZE the Fire Chief, or designee, to execute, on behalf of the Fire District, a Participating Addendum with Peterbilt Motors Company, in an amount not to exceed $315,000, for the purchase of a transport tractor, during the period of September 9, 2025 through July 9, 2028, under the terms of a Master Contract awarded by Sourcewell and distributed through Coast Counties Peterbilt. (100% CCCFPD General Operating Fund)
FISCAL IMPACT:
Budgeted capital purchase. 100% CCCFPD General Operating Fund.
BACKGROUND:
Since its inception, the Contra Costa County Fire Protection District’s heavy equipment program has relied on the ability to transport critical equipment such as dozers, motor graders, and backhoes throughout the County to support fire suppression and fire trail maintenance operations. The District maintains two dozers for use during fire season, with transport tractors available to move them as needed.
In addition to these, the District uses a 2006 Peterbilt tractor for supplemental transport. However, due to its age and increasing maintenance needs, this vehicle poses a growing risk of mechanical failure that could impact emergency response.
Routine upgrades to heavy equipment are essential to ensuring both safety and operational efficiency. Purchasing a new Peterbilt transport tractor would provide the District with a reliable, efficient, and capable vehicle to safely and consistently transport heavy equipment where and when needed.
This purchase is governed by the terms of the agreement between the District and Peterbilt, and the terms of a Sourcewell cooperative purchase contract awarded to Peterbilt Motors Company (Sourcewell Contract No. 032824-PMC).
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, then the Fire District will lack a reliable means to transport heavy equipment for fire trail maintenance and emergency response.