To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Participating Addendum with Fastenal Company
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Procurement Director, a Participating Addendum with Fastenal Company, in an amount not to exceed $250,000, for facility maintenance, repair, operating, industrial and building related supplies and equipment including a Managed Inventory Program, for use by Public Works Facilities and Public Works Fleet Services, during the period of November 17, 2026 through November 8, 2027, under the terms of a cooperative purchasing contract awarded by Sourcewell, a State of Minnesota public agency, Countywide.
FISCAL IMPACT:
Product costs paid by Public Works Fleet Internal Service Fund and Facilities Maintenance Budget. (100% User Departments).
BACKGROUND:
Sourcewell is a State of Minnesota public agency that negotiates cooperative purchasing contracts after completing a competitive solicitation. The terms of those contracts are made available to public agencies participating in the Sourcewell cooperative purchasing program. Contra Costa Purchasing Services is requesting approval of a participating addendum for facility maintenance, repair, operating, industrial and building related supplies and equipment including a Managed Inventory Program, offered by the Fastenal Company, under the terms of the Master Contract No. 091422-FAS. The County’s participating addendum incorporates the terms of a cooperative services contract awarded by Sourcewell, to the Fastenal Company. Approval of the participating addendum allows the County to obtain guaranteed pricing available through Sourcewell. The purchase will support the Public Works Facilities and Public Works Fleet Services with facility maintenance, repair, operating, industrial and building related supplies and equipment including a Managed Inventory Program, required by the department, while providing critical equipment for discounted prices and under favorable terms than would be available without the Sourcewell cooperative purchasing contract.
CONSEQUENCE OF NEGATIVE ACTION:
Without a participating addendum under the Sourcewell cooperative purchasing contract the department would be paying full price for facility maintenance, repair, operating, industrial and building related supplies and equipment including a Managed Inventory Program.