RECOMMENDATIONS:
ADOPT Position Adjustment Resolution No. 26327 to:
• Reclassify one (1) District Attorney Chief of Administrative Services (APDD) at salary plan and grade B82 1894 ($10,545.23 - $13,948.78) and its incumbent; one (1) Probation Chief of Administrative Services (APDJ) at salary plan and grade B82 1894 ($10,545.23 - $13,948.78) and its incumbent; one (1) Public Works Chief of Fiscal Services (APDF) at salary plan and grade B82 1894 ($10,545.23 - $13,948.78) and its incumbent; one (1) Sheriff Chief of Management Services - Exempt (APD2) at salary plan and grade B85 2057 ($12,016.43 - $14,606.04) and its incumbent; one (1) Fire District Chief of Administrative Services (APDE) at salary plan and grade B85 1894 ($12,225.71 - $14,860.43) and its incumbent to Chief of Administrative Services II - Exempt (APD4) at salary plan and grade B85 1018 ($13,498.79 - $14,882.41).
• Reclassify one (1) Chief of Administrative Services II - Exempt (APD4) at salary plan and grade B85 1018 ($13,498.79 - $14,882.41) and its incumbent to Department Human Resources Officer II - Exempt (APG2) at salary plan and grade B85 1877 ($12,233.33 - $14,869.69).
• Abolish the classifications of District Attorney Chief of Administrative Services (APDD) at salary plan and grade B82 1894 ($10,545.23 - $13,948.78); Probation Chief of Administrative Services (APDJ) at salary plan and grade B82 1894 ($10,545.23 - $13,948.78); Public Works Chief of Fiscal Services (APDF) at salary plan and grade B82 1894 ($10,545.23 - $13,948.78); Sheriff Chief of Management Services - Exempt (APD2) at salary plan and grade B85 2057 ($12,016.43 - $14,606.04); Fire District Chief of Administrative Services (APDE) at salary plan and grade B85 1894 ($12,225.71 - $14,860.43).
FISCAL IMPACT:
The net fiscal impact is approximately $17,325 for Fiscal Year 2024/25.
BACKGROUND:
Starting in 2023, Human Resources and the County Administrator initiated a countywide effort to reduce and consolidate job classifications. A study of the Administrative Services Officer (ASO) classification and various departmental Chief of Administrative Services roles was conducted, and the findings demonstrated many similarities in scope of work, skill, and required experience across the departments. The results of the study yielded the creation of the new Chief of Administrative Services I - Exempt job class and retitle of the Chief of Administrative Services - Exempt to Chief of Administrative Services II - Exempt.
Incumbents in the department specific Chief of Administrative Services job classes will be reclassified into the Chief of Administrative Services II - Exempt classification. The revised job description was developed to encompass the work of employees currently residing within the existing Chief of Administration roles.
Benefits of the reclassification include a revised pay range that incorporates a higher top step of $178,588.93 annually. Reclassified employees will be transitioned to the rate of pay in the new range closest to their current salary. Employees who are not already at the top step will be eligible for a merit step review at their next regularly scheduled anniversary date. This change will not affect the merit review date or an employee’s job class seniority date. Both will reflect the date of their appointment into their department specific Chief of Admin job class. As an exempt classification, Chief of Administrative Services II - Exempt places the employee “on leave from the merit system.” This change will be explained to employees in a memo informing them of the reclassification and how it will affect their status. These employees will continue to be entitled to the provisions of the Management Resolution. They will also be given the opportunity to ask any questions they may have regarding the change.
CONSEQUENCE OF NEGATIVE ACTION:
If not approved, positions throughout the County will continue to be misaligned and not reflective of current scope of those employees within the role.