To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with Dell Technologies
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with Dell Technologies in an amount not to exceed $22,000 subject to Dell’s terms of sale and NASPO Agreement 23026, for the purchase of Dell equipment and hardware to support the Agriculture/Weights & Measures Department computer refresh initiative.
FISCAL IMPACT:
The cost of this product is included in the department’s FY 26-27 budget (100% User Departments).
BACKGROUND:
The Department of Information Technology is assisting the Agriculture/Weights and Measures Department (AWM) with setting up the purchase of new computer devices. A regular computer refresh is essential to ensure employees have reliable, secure, and efficient technology to perform their work. Upgrading equipment improves performance, reduces downtime, and helps maintain compatibility with modern applications and systems.
In addition, refreshing devices allows us to replace end-of-life equipment. Newer hardware typically requires less maintenance and support, which helps reduce long-term costs while improving the overall user experience and increasing productivity.
NASPO Agreement 23026 includes a limitation of liability capping Dell’s liability to two times the amount paid by County for the products or services given rise to the claim in the 12 months preceding the event.
Dell’s terms of sale include a mutual indemnity clause from the County to Dell and vice versa. The terms also include a limitation of liability limiting Dell’s liability to amount paid by County to Dell in the 12 months prior to the claim.
This purchase is being made under sole source justification for continuity of service. The sole source was approved by Purchasing on June 16, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
This support is a critical component of ongoing operations, and without it, AWM may be unable to effectively resolve technical issues as they arise. As a result, system performance, reliability, and user productivity could be negatively affected, potentially leading to increased downtime and disruptions to County services.