To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Purchase Order with General Plumbing Supply Company, Inc., Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Public Works Director, a purchase order with General Plumbing Supply Company, Inc. in an amount not to exceed $2,000,000 for plumbing parts and supplies for the period of June 10, 2025 through June 9, 2030, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services Division, is responsible for maintaining all County buildings, including hospitals, clinics, detention centers, and congregate care facilities. Plumbing repairs and improvements are included in this required maintenance.
Facilities Services Division uses several vendors for plumbing parts and equipment. A formal solicitation process for plumbing parts and supplies was recently conducted via Bidnet Direct, RFP # 0000000027, with due date April 2, 2025. However, there were no bids submitted from local companies. The only bid received was from a company located in Texas and this was rejected as all parts would require shipment and would not be readily available for emergency plumbing repairs.
Due to the above unsuccessful solicitation attempt, a sole source/single source request was recently approved with General Plumbing Supply Company, Inc. This company is a local business enterprise that stocks specific products in quantity that are standardized in all County buildings. General Plumbing Supply Company, Inc. has been doing business with us for many years, and they have access to parts that are compatible with some of the aging plumbing systems throughout the County. These products can be retrieved quickly in emergency situations and daily repairs.
Facilities Services is requesting approval of a five-year purchase order with General Plumbing Supply Company, Inc. for the term June 10, 2025 through June 9, 2030, in the amount of $2,000,000.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, procurement of plumbing parts and supplies with General Plumbing Supply Company, Inc., will not be able to continue, and access to plumbing supplies for maintenance and emergency repairs will be limited.