To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Contract #23-726-2 with Data Innovations LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Quote(s) with Data Innovations LLC, a limited liability corporation, in an amount not to exceed $60,000, increasing the total contact payment limit from $214,788 to a new payment limit of $274,788 to provide medical instrument management software system and services for Contra Costa Health (CCH) for the period June 1, 2024 through May 30, 2025.
FISCAL IMPACT:
This contract will result in contractual service expenditures of up to $60,000 over a 1-year period and will be funded 100% by Hospital Enterprise Fund I.
BACKGROUND:
This contract meets the needs of the county's patient population by providing a medical instrument management system. CCH clinical and medical laboratories conduct tests on clinical specimens, such as blood and urine, to obtain information about patient health to aid in diagnosis, treatment, and disease prevention. Data Innovations (DI), Instrument Manager, is a connectivity solution that enables an open and expansive enterprise lab ecosystem, allowing for the integration of virtually any instrument, laboratory information system, electric medical record, or electric health record system, regardless of vendor or discipline. Di's Instrument Manager can support thousands of instruments, dozens of laboratory information systems, and multiple labs on a single platform, allowing the integration of all lab disciplines into one platform to streamline operations and management. A summary of service contract deliverables includes maintenance and support services, training, and software updates. This contract was approved by CCH Personnel to ensure there is no conflict with labor relations.
On February 1, 2022, the Board of Supervisors approved Contract #23-726 with DI, in an amount not to exceed $181,418, for the provision of its medical instrument management software system and services, for the period from February 1, 2022 through January 31, 2025.
On July 11, 2023, the Board of Supervisors approved Contract Amendment Agreement #23-726-1 with DI, effective July 11, 2023, to increase the payment limit by $33,370 to a new payment limit of $214,788 for additional laboratory instrument management system software and support services with no change in the term.
Approval of this action will increase the total contract payment limit by $60,000 to a new payment limit of $274,788 and allow the process of Quote #’s 42482, 65230, and 82535, allowing contractor to provide additional training, maintenance, and support services regarding its instrument management system through May 30, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved Contra Costa Health Services clinical and medical laboratories will continue using the current system which is not integrated with Epic, our Electronic Health Records system.