To: Board of Supervisors
From: David O. Livingston, Sheriff-Coroner
Report Title: LexisNexis, a division of RELX Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Sheriff-Coroner, a purchase order with LexisNexis, a division of RELX Inc., in an amount not to exceed $30,600, and ACCEPT a Master Prison Solutions Agreement to facilitate access to the courts law services for inmates confined in the Contra Costa County Office of the Sheriff Detention Facilities, for the period November 1, 2025 through October 31, 2028.
FISCAL IMPACT:
Approval of this request will result in up to $30,600 in contractual service expenditures over a 3-year period and will be funded 100% by the General Fund.
BACKGROUND:
The Contra Costa County Court is currently contracted with Legal Research Associates (LRA) to provide legal materials to inmates in the Office of the Sheriff Detention Facilities, including West County Detention Facility, Martinez Detention Facility and Marsh Creek Detention Facility. LRA cannot renew their contract as they are not in compliance with County Purchasing requirements. LexisNexis offers all required materials to individuals in custody and will also provide immediate access on the tablets. This transition from a manual process to an electronic will be more cost effective for the Office of the Sheriff and will make it easier for inmates to access the materials.
The Master Prison Solutions Agreement includes a limitation of liability and indemnification from the County to LexisNexis, a division of RELX Inc.
CONSEQUENCE OF NEGATIVE ACTION:
Per the Board of State and Community Corrections (BSCC), the County is required to offer legal resource materials to inmates within the Office of the Sheriff Detention Facilities. If the Board does not approve, the Office of the Sheriff will be unable to offer these services as the current contractor is not in compliance with County Purchasing requirements.