To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Contract #25-042-36 with Greater Richmond Inter-Faith Program
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #25-042-36 with Greater Richmond Inter-Faith Program, a non-profit corporation, in an amount not to exceed $827,441, to provide emergency shelter services, Coordinated Assessment Resource and Engagement (CARE) Center and Warming Center for the Homeless Coordinated Entry System of Care for the period July 1, 2024 through June 30, 2025.
FISCAL IMPACT:
This Contract will result in annual service expenditures of up to $827,441 for FY 2024-25 and is funded by 51% Behavioral Health Services Act (BHSA) funds, 24% by Housing and Urban Development, 17% by Measure X funds, and 8% by County General funds.
BACKGROUND:
This Contract meets the social needs of county’s population by providing emergency shelter services, twenty-four hours per day, seven days per week, to homeless adults in West County. Contractor will operate the West County CARE Center and Warming Center for the Homeless Coordinated Entry System providing support services to Contra Costa County families that are homeless, including case management, day shelter services, transportation needs, mental health assessment and crisis intervention. Greater Richmond Inter-Faith Program has been providing emergency shelter services and operating the CARE/Warming Center in West County since July 2001.
This Contract is entered into under and subject to the following legal authorities: California Government Code § 26227 and 31000. This Contract was approved by Health Services Personnel to ensure there is no conflict with labor relations. The Health, Housing and Homeless Services Division Contract Monitoring staff meet on a regular basis to ensure monitoring of performance measures set forth in the contract are upheld. The request for proposal (RFP) was posted on December 15, 2023 and closed on January 31, 2024. Greater Richmond Inter-Faith Program was awarded the RFP on May 15, 2024.
On September 19, 2023, the Board of Supervisors approved Contract #25-042-34 with Greater Richmond Inter-Faith Program in an amount not to exceed $410,000 to provide emergency shelter services at the Emergency Family Shelter for homeless families and operate the West County CARE Center for the Homeless Coordinated Entry System of Care, for the period from July 1, 2022 through June 30, 2023.
On September 19, 2023, the Board of Supervisors approved Amendment Agreement #25-042-35, effective November 1, 2023, to increase the payment limit by $203,217, to a new payment limit of $613,217, with no change in the term to operate the Warming Center in addition to the Care Center and Emergency Shelter in West Contra Costa County.
Approval of Contract #25-042-36 will allow the contractor to continue to provide emergency shelter services at the Emergency Family Shelter and operate the West County CARE/Warming Center through June 30, 2024. Due to the prolonged process for Measure X housing funds, this contract was submitted late by the division.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, emergency family shelter CARE and Warming Center services for homeless individuals and families in West County will be forced to reduce, thereby resulting in an increase in unsheltered residents.