To: Board of Supervisors
From: Brian M. Balbas, Public Works Director/Chief Engineer
Report Title: Amendment No. 3 to the contract with West Coast Electric Service Company, Inc, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with West Coast Electric Service Company, Inc., to increase the payment limit by $200,000 to a new payment limit of $2,200,000 and extend the term from January 31, 2024 to January 31, 2025, for electrical testing, maintenance and repair services, Countywide.
FISCAL IMPACT:
100% User Departments
BACKGROUND:
The Public Works Department Facilities Services Division is responsible for the electrical maintenance and repair of all County buildings and facilities. West Coast Electric Service Company, Inc., provides general electrical, main switchgear testing, infrared testing and maintenance. Facilities has ongoing maintenance, testing and associated repairs scheduled with the contractor over the next year.
Government Code Section 25358 authorizes the County to contract for the maintenance and upkeep of County facilities.
On November 16, 2021, the Board of Supervisors approved Amendment No. 1 extending the term from January 31, 2022 through January 31, 2023, with no change to the payment limit of $2,000,000.
On January 10, 2023, the Board of Supervisors approved Amendment No. 2 extending the term from January 31, 2023 through January 31, 2024, with no change to the payment limit.
The contract with West Coast Electric Service Company, Inc., is due to expire January 31, 2024. If approved, Amendment No. 3 will extend this contract to January 31, 2025, and increase the payment limit by $200,000 to a new payment of $2,200,000 to ensure the County has access to the contractor's services.
CONSEQUENCE OF NEGATIVE ACTION:
If Amendment No. 3 is not approved, West Coast Electric Service Company, Inc. will not be able to complete the work they have started.