To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Amendment #23-840-1 with Omicell, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the County a (1) a Purchase Order for $235,000 to purchase medication dispensing equipment, and (2) an amendment to the Omnicell Corporate Partnership Agreement (CPA) dated September 17, 2018 with Omnicell, Inc., a corporation, to provide discounted pricing for automated medication dispensing hardware for Contra Costa Health patient care in Detention for the period June 25, 2024 through April 22, 2029.
FISCAL IMPACT:
This action will result in expenditures of up to $235,000 over a 5-year period and will be funded 100% by CalAIM PATH funding.
BACKGROUND:
This action meets the needs of the county by providing an automated medication dispensing system that enables safer medication management. The County currently utilizes the Omnicell XT Automated Dispensing Cabinet throughout Contra Costa Regional Medical Center, Health Centers, and Detention facilities to provide access to medications for nursing workflow. The current virtual server has reached the end of its life and requires an upgrade. The virtual server manages database management and administration functions for all the existing Omnicell equipment used for medication dispensing and direct patient care. An updated virtual server is needed to allow the Omnicell XT equipment to receive software updates to ensure its optimal operation, maintain the system, and meet the current standard of care practice. This contractor has been approved by the Public Works Department’s Purchasing Division on January 17, 2024.
Under this action, the parties will execute Amendment No. 1 to the Omnicell CPA No. 20857CPA-01, dated September 17, 2018 to reflect the terms set forth in the Omnicell Master Agreement for Purchase Only, #20857-02, dated May 23, 2024 (C.65 4/22/24), and a purchase order to procure medical dispensing equipment, to provide an automated medication dispensing system for Contra Costa Health patient care. Under the CPA, the County will receive discounted pricing for the purchase of Omnicell medication dispensing hardware through September 2028. The medication dispensing hardware is used at the hospital and County detention facilities.
On April 22, 2024, the Board of Supervisors approved Contract #23-840 with Omnicell, LLC, in an amount not to exceed $136,135 for the execution of the Omnicell Master Agreement for Purchase Only, #20857-02, dated May 23, 2024, to provide an automated medication dispensing system and software for Contra Costa Health patient care for the period from April 23, 2024 through April 22, 2029.
Approval of this action will allow the contractor to provide services through April 22, 2029.
CONSEQUENCE OF NEGATIVE ACTION:
If this action is not approved, the current virtual server that has reached its end-of-life will continue to deteriorate, and CCRMC will lose its access to the medication dispensing system needed for nurse workflow and optimal patient care.