To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Executive Director
Report Title: AGREEMENT WITH DOOR AND WINDOW GUARD SYSTEMS INC.
☐Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Executive Director to execute a contract with Door and Window Guard Systems, Inc. (DAWGS) in an amount not to exceed $200,000 per year to provide secure entry systems for vacant public housing units/buildings for the period June 2, 2025, to June 2, 2026. The contract will also contain four annual options to renew effective June 2nd, of each year. If all options to renew are accepted, the total contract would not exceed $1,000,000 and the final term would commence on June 2, 2028, and end on June 2, 2029.
BACKGROUND:
When a public housing unit becomes vacant, there is typically a short delay before re-leasing. However, vacancies may be prolonged if extensive repairs are needed or if new tenants require time to relocate. Under the Rental Assistance Demonstration (RAD) program, certain units remain vacant until RAD approvals are secured, and the units are sold. HACCC uses a mixture of plywood and metal coverings to temporarily seal vacant units. Metal coverings are used for units where break-in is a concern. Through this contract, DAWGS will rent metal security covers to HACCC as needed.
HACCC issued RFP-24116-313 for door and window security screen services. Door and Window Guard Systems, Inc. (DAWGS) received the highest score among the vendors.
DAWGS is an industry leader in securing, maintaining and managing vacant properties. Since 2009, DAWGS has been trusted by a wide range of customers throughout various industries. DAWGS' innovative suite of security products and expert services allow customers to protect and preserve their properties against unauthorized access, while maintaining their property’s value. With multiple locations throughout the United States, DAWGS prides itself on delivering the trust and security customers can expect from a large, nationwide company, while offering customized and relevant solutions for each local market.
DAWGS has a proprietary metal enclosure system that has been successful, to date, in preventing break-ins at some of our developments where their product is already in use from prior years' contracts. The cost of the security units breaks down to $34 per door per month and $23 per window per month. If HACCC exercises all four renewal options, the contract would run through June 2, 2029. Should contract spending be projected to exceed $1,000,000 before that date, staff will return to the Board for further approval.
FISCAL IMPACT:
Funding for this contract is included in the Housing Authority's (HACCC) current budget using funds provided by the U. S. Department of Housing and Urban Development.
CONSEQUENCE OF NEGATIVE ACTION:
If the Board of Commissioners does not approve the contract with DAWGS, HACCC would need to initiate a new competitive bidding process for vacant unit security systems, resulting in delays and increased vulnerability of HACCC properties.