To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: APPROVE and AUTHORIZE Advertisement for Painting and Mechanical Bids for Annual Job Order Contracts #001, #002, #003, and #004.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
(1) APPROVE the design and bid documents, including the plans and specifications for typical work, contract, General Conditions, Technical Specifications, and the Construction Task Catalog for Job Order Contracts (JOC) #001 and #002 (Painting) and #003 and #004 (Mechanical).
(2) AUTHORIZE the Public Works Director, or designee, to solicit bids to be received on or about July 28, 2026, and issue bid addenda, as needed, for clarifications of the bid documents, provided the involved changes do not significantly increase the construction cost estimate.
(3) DIRECT the Clerk of the Board to publish, at least 14 calendar days before the bid opening date, the Notice to Contractors in accordance with Public Contract Code Section 22037, inviting bids for this project.
(4) DIRECT the Public Works Director, or designee, to send notices by email or fax and by U.S. Mail to the construction trade journals specified in Public Contract Code Section 22036 at least 15 calendar days before the bid opening.
FISCAL IMPACT:
JOC work orders will only be issued when there is an approved project and funding. The contract value can reach a maximum of $6,210,000. The maximum contract value of $6,210,000 per annual JOC contract is lower than the maximum limit established through Public Contract Code Section 20128.5 (not actual appropriated dollars), and it is possible that the limit may not be reached. Having this limit allows for efficiency and flexibility in accomplishing work up to the maximum statutory limit. JOC contracts #001, #002, #003, and #004 will have a planned maximum contract value of $1,000,000 each.
BACKGROUND:
To enhance efficiency in delivering County projects, the County utilizes several project delivery methods. One such method is authorized under Public Contract Code Section 20128.5, which allows counties to award one or more individual annual contracts for repair, remodeling, or other repetitive work to be done according to unit prices. After an annual contract is awarded, individual projects are executed through written job orders performed at the unit prices included in the contract. Job Order Contracting (JOC) has proven to reduce costs, expedite delivery, and increase productivity for County maintenance and improvement projects.
On March 1, 2024, the County executed a Consulting Services Agreement with The Gordian Group dba The Mellon Group to provide JOC program development and implementation services for various County projects. Under this agreement, Gordian develops and maintains a JOC catalog, also known as a "unit price book", that contains individual construction tasks for repair, remodeling, and other repetitive work such as general conditions, driveways, parking lots, and other facility-related components.
Since November 2015, the Board of Supervisors has awarded JOC contracts to the lowest bidders, roughly on an annual basis, to work on repair, remodeling and maintenance projects countywide. This authorization is to establish JOC contracts focused on painting and mechanical projects, including but not limited to facilities maintenance, improvement, repair, modernization, rehabilitation, and heating, ventilation, and air conditioning (HVAC) installation work.
California Environmental Quality Act (CEQA) requirements will be determined and addressed on a project-by-project basis as projects occur. If annual JOC contracts are awarded under this solicitation, each will carry a 12-month term. The County reserves the right to award one or more of the Job Order Contracts #001, #002, #003, and #004. The County is not required to award all four contracts and is not required to award any contract if the bid pricing is unfavorable.
CONSEQUENCE OF NEGATIVE ACTION:
The JOC program has been a valuable construction project delivery tool for projects. If JOC bid solicitation is not approved and authorized, the County will not have the resources to complete many deferred maintenance projects and other County painting and mechanical projects involving repair, remodeling, and other repetitive work.