To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with Computacenter United States Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order, with Computacenter United States, Inc., in an amount not to exceed $380,000 for the purchase of Rubrik Security Cloud hardware, licensing and support for the period of February 4, 2025, through February 3, 2026.
FISCAL IMPACT:
The cost of this purchase will be covered within the Department’s budget for FY 24/25. 100% User Departments.
BACKGROUND:
The Department of Information Technology (DOIT) Network Services team has identified 45 network servers that are outdated and no longer under maintenance or support, with ages ranging from 5 to over 10 years old. These servers are crucial for the County and various departments, but replacement parts and firmware upgrades are unavailable. Failure or compromise of these servers could cause significant outages. DOIT recommends replacing them with a Private Cloud infrastructure to consolidate and enhance the server environment, extending the lifecycle and reducing the risk of hardware failures.
As part of the Enterprise Private Cloud project, Rubrik hardware will serve as a high-performance backup and data management appliance, ensuring robust data protection, archival, and recovery. With Rubrik Security Cloud licensing, the solution extends to include ransomware detection and remediation, immutable backups to safeguard against tampering, data governance for compliance and insights, and cloud archival for flexible storage. The system integrates seamlessly with Cisco UCS, ensuring security, compliance, and proactive threat detection. Together, Cisco UCS and Rubrik provide unified management, scalability, enhanced security, and streamlined compliance, creating a secure, efficient, and scalable private cloud infrastructure.
This project will enable the County to provide a true enterprise platform for all County departments to utilize at a lower cost than replacing existing like for like server hardware. The result of which will provide an increased level of stability, reliability, enhanced data protection with data replication that minimizes the risk of data loss, uniform practice in server deployment, patching and maintenance. This will also reduce the amount of labor effort required to provision server/storage resources.
This purchase is subject to the terms and conditions of the November 23, 2023 Master Products and Services Agreement between the County and Computacenter, which includes both an indemnification provision from the County to Computacenter and a limitation of liability capping damaged at the greater of the amount of fees paid in the twelve (12) month prior to the event giving rise to the claim or $100,000. The purchase is also subject to the terms and conditions of February 13, 2020, End User License Agreement between the County and Rubrik which contains limitation of liability capping damages at the amount of fees paid in the twelve (12) months prior to the event giving rise to the claim. This purchase is being justified via sole source.
CONSEQUENCE OF NEGATIVE ACTION:
The County departments supported by DoIT will be at risk of not meeting standards for security, performance, reliability, and cost effectiveness. Additionally, the Rubrik products improve the County’s ability to protect and recover its intellectual assets in the event of a cyber-attack.