To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 4 with C & J Painting, a California General Partnership, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with C & J Painting, effective October 7, 2025, to increase the payment limit by $1,500,000 to a new payment limit of $6,000,000, for on-call painting services at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services Division is responsible for the maintenance and repair of all County buildings and facilities. On-call painting contracts are on an as-needed basis, utilized when the demand for painting services exceeds staffing levels. Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities.
Originally bid on BidSync #2102-455, Facilities Services Division conducted a thorough evaluation and C & J Painting was one of two (2) vendors awarded a contract for these services. The original term of the contract was August 1, 2021 through July 31, 2024.
Amendment No. 1, effective February 1, 2023, increased hourly rates according to the Consumer Price Index (CPI) for the San Francisco - Oakland area as published by the Bureau of Labor Statistics, plus two percent. Amendment No. 2, effective July 1, 2024, increased the payment limit to $4,500,000 and extended the term from July 31, 2024 to July 31, 2026. Amendment No. 3, effective August 31, 2024, increased the rates according to the terms of the contract.
Facilities Services is requesting Amendment No. 4 with C & J Painting to be approved, increasing the contract amount from $4,500,000 to $6,000,000 to ensure the County has continued access to the Contractor’s services.
CONSEQUENCE OF NEGATIVE ACTION:
Without the approval of this Contract Amendment No. 4, on-call painting services at various County sites and facilities with C & J Painting will discontinue due to insufficient funds, and future planned projects for the upcoming fiscal year will not be completed.