To: Board of Supervisors
From: Greg Baer, Director of Airports
Report Title: Authorization to Execute a Consulting Services Agreement with Mead & Hunt for Engineering and Planning for the Buchanan Field Pavement Management Study Project
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Director of Airports, or designee, to execute a Consulting Services Agreement with Mead & Hunt, for a term of April 1, 2026 to January 31, 2027, in the amount of $203,047 to perform the engineering and planning for the Buchanan Field Pavement Management Plan Study.
FISCAL IMPACT:
The total contract cost for the Buchanan Field Airport Pavement Management Study Project is $203,047, which will be funded initially by the Airport Enterprise Fund. An FAA grant has been awarded to the County for up to 95% of the total contract costs (or approximately $192,894.65). The 5% balance of the costs (approximately $10,152.35) will be funded by the Airport Enterprise Fund.
BACKGROUND:
On December 18, 2018, the Board of Supervisors approved and authorized the Director of Airports, or designee, to submit to Federal, State and local agencies applications for grants valued at $1 million or less that relate to the design, planning, or construction of airport improvements, or the acquisition of equipment to be used at an airport. On May 1, 2025, an application for FAA grant funding was submitted for the Buchanan Field Airport Pavement Management Plan (PMP) Study and the grant was awarded on August 22, 2025.
In 2020 the County issued a Request for Statement of Qualifications (SOQ) for engineering, planning, and environmental firms to assist the Airports Division with anticipated projects for a five-year period. The County interviewed and ranked the consultants that responded to the SOQ. As a result, there are five (5) on-call consulting contracts. Mead & Hunt, Inc., was subsequently chosen to perform the PMP Study at Buchanan Field Airport. The PMP Study will make recommendations as to the five most critical pavement maintenance projects with their associated cost estimates in conformance with FAA guidance. Further, the PMP Study will help guide Airport staff in budgeting and anticipating grant availability to perform the critical pavement maintenance.
CONSEQUENCE OF NEGATIVE ACTION:
If the Mead & Hunt, Inc. contract is not approved it will delay and prevent an update of the Buchanan Field Airport PMP and loss of FAA grant funding.