To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Contract #26-614-20 with Sodexo America, LLC
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-614-20 with Sodexo America, LLC, a limited liability company, in an amount not to exceed $1,650,000, to provide management and oversight of the Environmental Services Unit at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from November 1, 2026 through October 31, 2029.
FISCAL IMPACT:
This Contract will result in contractual service expenditures of up to $1,650,000 over a 3-year period and will be funded 100% by Hospital Enterprise Fund I revenues.
BACKGROUND:
CCRMC has been contracting with Sodexo America, LLC since January 2008 to provide management and oversight of the Environmental Services Unit at CCRMC and Contra Costa Health Centers. The Environmental Services Unit provides day-to-day on-site management, addresses potential problems, and ensures standards of cleanliness at CCRMC and the Health Centers. Environmental Services personnel also perform cleaning and disinfection of the Secondary Engineering Controls (compounding suites) in the Pharmacy Department, and their competency is assessed initially and reassessed annually. The Environmental Services Department maintains policies governing quality control, quality improvement, fire prevention, emergency action plans, staffing, and housekeeping safety.
This Contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. Health Services Personnel have approved this Contract to ensure no conflicts with labor relations. This Contractor is a member of the Vizient Group Purchasing Organization (GPO) and, per Administrative Bulletin 600.4, the contracts offered by cooperative purchasing entities of which the County is a member satisfy the bid solicitation requirements otherwise required under County purchasing policies. This Contract includes services provided by represented classifications; County has met its obligations with the respective labor partner(s).
On March 26, 2024, the Board of Supervisors approved Contract #26-614-19 with Sodexo America, LLC, in an amount not to exceed $1,560,000 for the provision of management and oversight of the Environmental Services Unit at CCRMC and Contra Costa Health Centers, for the period from November 1, 2023 through October 31, 2026.
Approval of Contract #26-614-20 will allow the Contractor to continue to provide management and oversight services through October 31, 2029.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, CCRMC and Contra Costa Health Centers will not have management and oversight of the Environmental Services Unit from this Contractor.