To: Board of Supervisors
From: Brian M. Balbas, Public Works Director/Chief Engineer
Report Title: Resolution of Acceptant and Notice of Completion for Generator Project, 1960 and 1980 Muir Road, Martinez (WH348C)
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
Adopt Resolution accepting as complete the contracted work performed by Aztec Consultants, a California Corporation, for the Generator Project, 1960 and 1980 Muir Road, Martinez.
FISCAL IMPACT:
No fiscal Impact associated with accepting completion of contracted work.
BACKGROUND:
On March 22, 2022, the Board awarded a contract to the lowest responsive and responsible bid submitted in the amount of $875,000 to Aztec Constructors to replace two (2) aging outdoor generators and associated two (2) automatic transfer switches with in-kind units. The existing chain link fence enclosure was also to be replaced and existing concrete pad extended at 1960 and 1980 Muir Road, Martinez.
After the contract was awarded to Aztec Constructors, the Sheriff’s Department could not procure additional funds to supplement the budget’s overage. A deductive change order was created to remove a portion of the original scope of work. This entailed removing the work covering the largest generators serving 1960 Muir Road along with work to remove the replacement of the existing chain link fence enclosure as well as the concrete pad extension. The deductive change reduced the budget from $875,000 to $472,00 and the work entailing the replacement of the oldest generator and transfer switches at 1980 Muir Road was continued.
CONSEQUENCE OF NEGATIVE ACTION:
Accepting the contract as complete is standard procedure and allows for proper closeout of the contract. If the contract is not accepted as complete, the period for filing stop payment notices bond claims may be extended and then Contra Costa County will incur expenses for additional contract administration.
THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
and for Special Districts, Agencies and Authorities Governed by the Board
body
IN THE MATTER OF Adopting Resolution, Accepting and giving Notice of Completion of Contract with Aztec Consultants for the completion of the Generator Project No. 250-2117 (District V)
WHEREAS, on March 10, 2020, the County (Owner) Contracted with Aztec Consultants (General Contractor), with Great American Insurance Company as surety, for the construction to be performed on the generators, located at 1960 and 1980 Muir Road, Martinez, CA, and
WHEREAS, the Public Works Director reports aid work has been inspected and complies with the approval plans, special provisions and standard specifications and recommends its acceptance as complete as of July 26, 2023.
The Board of Supervisors RESOLVES that:
Owner (Sole): Contra Costa County
Nature of Stated Owner: Fee and/or Easement
Project No.: 250-2117
Project Name: Generators
Date of Work: Completion: July 26, 2023
Description: On March 22, 2022, the Board awarded a contract to the lowest responsive and responsible bid submitted in the amount of $875,000 to Aztec Constructors to replace two (2) aging outdoor generators and associated two (2) automatic transfer switches with in-kind units. The existing chain link fence enclosure was also to be replaced and existing concrete pad extended at 1960 and 1980 Muir Road, Martinez.
After the contract was awarded to Aztec Constructors, the Sheriff’s Department could not procure additional funds to supplement the budget’s overage. A deductive change order was created to remove a portion of the original scope of work. This entailed removing the work covering the largest generators serving 1960 Muir Road along with work to remove the replacement of the existing chain link fence enclosure as well as the concrete pad extension. The deductive change reduced the budget from $875,000 to $472,00 and the work entailing the replacement of the oldest generator and transfer switches at 1980 Muir Road was continued.
Identification of Real Property: 1960 and 1980 Muir Road, Martinez, CA 94553
Fees: None
Legal References: None
NOW, THEREFORE, BE IT RESOLVED, said work is accepted as complete on said date, and the Clerk shall file with the County Recorder a cop of this resolution a Notice of Completion for said work.
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