To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: 20-560-3 Amendment to Purchase Additional Tableau Licenses with Carahsoft
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director a purchase order amendment with Carahsoft Technology Corp. for the purchase of 20 additional Tableau Cloud Creator Licenses to conduct data analysis and create data visualizations that are provided through Salesforce, Inc., which will increase the payment limit by $40,171 from $99,250 to an amount not to exceed $139,421, for the period January 15, 2026, through July 30, 2028.
FISCAL IMPACT:
54% Federal, 38% State, 8% County General Fund; 33.4% is budgeted in FY25/26. 33.3% will be budgeted in FY26/27, and 33.3% will be budgeted in FY27/28
BACKGROUND:
The Employment and Human Services Department (EHSD) seeks to amend purchase order #033097 (Contract # 20-560-3) to purchase 20 additional Tableau Cloud Creator Licenses, which will enable the training participants to access the full Tableau data visualization suite. This enables EHSD employees to conduct data analysis, create data visualization, and share these visualizations securely with their coworkers across the organization. The licenses are provided through Salesforce, Inc. and subject to Salesforce, Inc.’s Master Services Agreement. Agreement contains an indemnification provision from the County to Salesforce, Inc. for claims based on the County’s use of the services, as well as a limitation of liability provision capping liability at the amount of fees paid. This vendor was selected per procurement requirements outlined in Administrative Bulletin 600.3.
CONSEQUENCE OF NEGATIVE ACTION:
The County will be limited in expanding their data analysis and visualization training for EHSD employees.
CHILDREN'S IMPACT STATEMENT:
This agreement supports all five of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood"; (3) "Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families.”