Advisory Board: County Service Area P-5 (Round Hill) Citizens Advisory Committee
Subject: FLOCK Camera Contract Renewal
Information:
Here is a summary of the attached Master Services Agreement and Order Form for County Service Area P-5 (Round Hill / Citizen's Police Advisory Committee) to include in your staff report:
Agreement Overview & Scope
• Parties: Entered into by Flock Group Inc. and the County of Contra Costa (on behalf of its Office of the Sheriff) / Citizen's Police Advisory Committee Round Hill (P-5).
• Services & Equipment: Provision of the Flock Safety Platform (Essentials), 6 Automated License Plate Reader (LPR) cameras (Falcon), and extended data retention.
• Retention Period: 365 days of data retention, supported by required democratically elected governing body approval.
Financial Terms
• Contract Total: $56,700.00 total contract value (after $2,700.00 in total discounts).
• Billing Schedule: 36-month initial term effective from December 23, 2026, to December 22, 2029. Year 1 billing is $18,900.00 invoiced upon signature; Years 2 and 3 are $0.00 (annual recurring fee structure with net 30 payment terms).
• Price Protection & Parity: Includes price protection capping annual increases at the lesser of 3% or CPI-U for the San Francisco Bay Area, alongside a pricing parity clause ensuring the district receives any lower per-unit pricing offered to other Contra Costa County agencies.
Legal & Administrative Provisions
• Governing Law & Venue: Governed by California law, with dispute resolution through AAA mediation and exclusive venue in Contra Costa County courts or the U.S. District Court for the Northern District of California (San Francisco).
• Assignment & Consolidation: Permits seamless assignment or transfer to the County of Contra Costa or any successor resulting from the consolidation of Alamo-area police service districts into a unified County Service Area P-5 without loss of pricing or terms.
• Insurance Requirements: Mandates commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate), professional liability/E&O ($5,000,000), commercial auto ($1,000,000), cyber liability ($5,000,000), and statutory workers' compensation.