To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Contract #26-606-20 with Sodexo America, LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-606-20 with Sodexo America, LLC, a limited liability company, in an amount not to exceed $2,790,000, to provide management and oversight of the Food and Nutrition Services Unit at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers, for the period from November 1, 2023 through October 31, 2026.
FISCAL IMPACT:
Approval of this contract will result in contractual service expenditures of up to $2,790,000 over a 3-year period and will be funded 100% by Hospital Enterprise Fund I revenues. (Rate increase)
BACKGROUND:
CCRMC has been contracting with Sodexo America, LLC, since October 2007 to provide management and oversight of the Food and Nutrition Services Unit at CCRMC. This contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. Health Services Personnel approved this contract to ensure no conflicts with labor relations. This contractor is a member of the Vizient Group Purchasing Organization (GPO) and per Administrative Bulletin 600.3, GPO members are exempt from solicitation requirements.
On November 23, 2021, the Board of Supervisors approved Contract #26-606-18 with Sodexo America, LLC, in an amount not to exceed $1,031,175 for the provision of management and oversight of the Food and Nutrition Services Unit at CCRMC, for the period from November 1, 2021 through October 31, 2023.
On July 11, 2023, the Board of Supervisors approved Amendment #26-606-19 with Sodexo America, LLC, to increase the payment limit by $200,000 to a new total of $1,231,175 with no change in the term of November 1, 2021 through October 31, 2023.
Approval of Contract #26-606-20 will allow the contractor to continue providing services through October 31, 2023. This contract is late due to negotiations between the Division and the Contract and four (4) months in the Labor Meet and Confer process. This contract includes services provided by represented classifications and the county has met its obligations with respective labor partner(s).
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, CCRMC would be operating without management oversight in the Food and Nutritional Services Unit and be out of compliance with the Centers for Medicare and Medicaid Services requirements.