To: Board of Supervisors
From: Brian M. Balbas, Public Works Director
Report Title: Approve a Network Fleet Agreement (contract) amendment with AssetWorks Inc.
RECOMMENDATIONS:
APPROVE and AUTHORIZE, the Public Works Director, or designee to execute a Network Fleet Agreement (contract) amendment with AssetWorks Inc., effective December 23, 2021 to confirm and consent to AssetWorks Inc. becoming the party to the contract, extend the term from March 31, 2023 through June 30, 2024, and increase the payment limit by $230,000, from $935,000 to a new payment limit of $1,165,000, for the Vehicle Telematics GPS reporting hardware, software, installation and services, Countywide.
FISCAL IMPACT:
100% Fleet Internal Service Fund.
BACKGROUND:
On March 29, 2016, the Board of Supervisors approved a Network Fleet Agreement with AssetWorks LLC, for vehicle Telematics reporting hardware, software, installation and services. This contract provides the Telematics reporting hardware for installation in select vehicles from the County’s fleet with internet access to real-time and historical data on the vehicle emissions performance, diagnostic trouble codes, positioning, speed and course. Fleet Services and user departments have found it necessary to occasionally review vehicles data for a variety of reasons. Light vehicles equipped with these Telematics devices are eligible to be enrolled in the State’s Continuous Smog Testing Programs, which precludes the need for physical Biennial Smog Inspections, resulting in cost savings and reducing downtime of the vehicles.
Under the approved Network Fleet Agreement, Public Works has worked with AssetWorks LLC to install the vehicle Telematics reporting hardware and software services. The approval of year-to-year rollovers allowed Public Works to continue procuring equipment, software and services through AssetWorks LLC, that was necessary to utilize Telematics reports for programs, such as the State’s Continuous Smog Testing Pilot Program.
On or about January 1, 2022 AssetWorks LLC was restructured and became AssetWorks Inc. and remains the owner, author, and Sole Source Provider of FleetFocus M5 Fleet Management System, Capital Asset Management (CAM) System, FuelFocus™ Fueling Management System and the KeyValet™ Automated Motor Pool Management System. AssetWorks also remains an authorized reseller of the Networkfleet GPS solution.
This amendment changes the party to the contract, dated March 29, 2016 from AssetWorks LLC to AssetWorks Inc., changes the termination date of the contract from March 31, 2023 to June 30, 2024, and adds $230,000 budgeted Fleet Internal Service Funds to the payment limit, all of which is necessary for the continuation of Telematics reporting hardware and reporting services.
CONSEQUENCE OF NEGATIVE ACTION:
If not approved, remote GPS Telematic reporting from AssetWorks Inc. will cease to operate and the ability to track County Fleet vehicles will not exist.
☒Recommendation of the County Administrator
☐ Recommendation of Board Committee
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I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. |
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ATTESTED: |
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Monica Nino, County Administrator and Clerk of the Board of Supervisors |
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By: |