To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Purchase Order with Norman S. Wright Mechanical Equipment LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Director, a purchase order with Norman S. Wright Mechanical Equipment LLC in an amount not to exceed $97,129 and ACCEPT terms and conditions for the purchase of two Dristeem Steam Humidifiers for Contra Costa Regional Medical Center (CCRMC).
FISCAL IMPACT:
Approval of this action will result in a one-time expenditure of up to $97,129 and will be funded by Hospital Enterprise Fund I revenues.
BACKGROUND:
Norman S. Wright Mechanical Equipment Corporation, now Norman S. Wright Mechanical Equipment LLC was established in 1906, is a premier supplier of HVAC (Heating, Ventilation, and Air Conditioning) equipment and services, specializing in high-quality mechanical and air distribution solutions for commercial, industrial, and institutional applications. The Dristeem Humidifier from Norman S. Wright Mechanical Equipment Corporation is a product designed to provide precise humidification for diverse environments. Dristeem is a recognized manufacturer of humidification and evaporative cooling systems, and Norman S. Wright acts as a distributor for their products.
The existing equipment at CCRMC has reached the end of its operational life and is no longer capable of meeting current Joint Commission compliance. As a result, CCRMC is obligated to procure two (2) new units to ensure compliance with the Joint Commission and maintain the necessary level of functionality to support patient care and operational needs.
Purchases are subject to Norman S. Wright Equipment LLC’s terms and conditions, which obligate the County to indemnify, defend, and hold harmless the vendor for claims arising out of the equipment provided by vendor. The vendor’s terms and conditions permit the vendor to recover attorneys’ fees and costs in the event of collection efforts. In no event will the vendor’s liability exceed 250% of the amount paid to vendor, and the county waives special and consequential damages.
Approval of this request will allow Norman S. Wright Mechanical Equipment LLC to provide the Dristeem Humidifiers to control and maintain optimal humidity levels in various environments. This purchase will be made via sole source justification, for product and service continuity.
CONSEQUENCE OF NEGATIVE ACTION:
If this purchase order is not approved, CCRMC will fail to comply with Joint Commission standards and will be unable to maintain the necessary level of functionality required to support patient care and operational needs.