To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 3 with TK Elevator Corporation, a Delaware Corporation, Countywide.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with TK Elevator Corporation, effective May 31, 2025, to increase the payment limit by $500,000 to a new payment limit of $1,800,000 and extend the term through May 31, 2026, for on-call elevator maintenance services at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department Facilities Services Division is responsible for the maintenance and emergency repairs to all County elevators. Elevator maintenance and repairs are performed by outside contractors. TK Elevator Corporation performs maintenance, scheduled repairs, emergency repairs, component upgrades, and as-needed modernization to elevators.
Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. Originally bid on BidSync #2107-490, TK Elevator Corporation was one of two contractors selected for these on-call elevator maintenance and repair services. The Public Works Department originally awarded a three (3) year contract for $1,300,000 with the term June 1, 2022 through May 31, 2025.
Amendment No. 1, effective February 1, 2024, added an additional service location to the locations and monthly rates table. Amendment No. 2, effective June 1, 2024, updated the contractor’s address. Facilities Services is requesting Amendment No. 3 to be approved, increasing the payment limit to $1,800,000 and extending the contract term an additional year through May 31, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract amendment is not approved, the contract with TK Elevator Corporation will expire and their on-call elevator maintenance and repair services will not be available.