To: Board of Directors
From: Lewis Broschard, Fire Chief, Contra Costa Fire Protection District
Report Title: Testforce - Viavi Solutions
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Fire Chief, to execute a purchase order with Testforce, an authorized reseller for Viavi Solutions, subject to the terms of the NASPO ValuePoint Master Agreement and the Participating Addendum between Viavi Solutions and the State of Washington, in an amount not to exceed $205,149 for purchase of replacement radio service monitors that are nearing or have reached their end of life.
FISCAL IMPACT:
Budgeted. 100% CCCFPD EMS Transport Fund
BACKGROUND:
The Contra Costa County Fire Protection District needs to acquire replacement radio service monitors from a dependable vendor. Testforce, which has a National Association of State Procurement Officials (NASPO) contract, was chosen as the vendor for these products and services through a cooperative purchase agreement. This cooperative procurement method allows the Fire District to benefit from pre-negotiated rates, promoting operational efficiency and cost-effective solutions.
Testforce selection was based on several key factors that match the Fire District's operational needs. Their NASPO contract 07-22-70-49-22 permits the District to acquire products at set rates, supporting pre-negotiated competitive pricing. The current units are approaching or have reached the end of their useful life. This is because software updates for these monitors are no longer supported, which increases their vulnerability to security threats and operational problems. Additionally, replacement parts are scarce, hard to find, or unavailable, complicating maintenance and repair work. By investing in new radio service monitors, the District aims to maintain reliable and effective communication systems.
CONSEQUENCE OF NEGATIVE ACTION:
If this request is not approved, the Fire District may face operational inefficiencies, increased maintenance challenges, heightened security risks, and higher long-term costs.