To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Contract #26-606-21 with Sodexo America, LLC
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #26-606-21 with Sodexo America, LLC, a limited liability company, in an amount not to exceed $2,525,000, to provide management and oversight of the Food and Nutrition Services Unit, including vending machine operations and construction management services, at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers for the period from November 1, 2026 through October 31, 2027.
FISCAL IMPACT:
Approval of this Contract will result in annual contractual service expenditures of up to $2,525,000 and will be funded 100% by Hospital Enterprise Fund I revenues.
BACKGROUND:
CCRMC has been contracting with Sodexo America, LLC since October 2007 to provide management and oversight of the Food and Nutrition Services Unit at CCRMC and Contra Costa Health Centers. The Contractor's scope of services has included providing day-to-day on-site management, addressing potential problems, creating weekly menus, and ensuring the availability of nutritious meals for patients and employees at CCRMC.
This Contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. Health Services Personnel approved this contract to ensure no conflicts with labor relations. This contractor is a member of the Vizient Group Purchasing Organization (GPO) and, per Administrative Bulletin 600.4, the contracts offered by cooperative purchasing entities of which the County is a member satisfy the bid solicitation requirements otherwise required under County purchasing policies. This Contract includes services provided by represented classifications; County has met its obligations with the respective labor partner(s).
On April 9, 2024, the Board of Supervisors approved Contract #26-606-20 with Sodexo America, LLC, in an amount not to exceed $2,790,000, to provide management and oversight of the Food and Nutrition Services Unit at CCRMC and Contra Costa Health Centers, for the period from November 1, 2023 through October 31, 2026.
Approval of Contract #26-606-21 will allow the Contractor to continue to provide management and oversight of the Food and Nutrition Services Unit, including vending machine operations and construction management services, through October 31, 2027. The Contract reflects a significant annual payment limit increase negotiated for this Contract period, driven by additional operational costs associated with construction management for the Cafeteria Building Upgrades Project at CCRMC.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, CCRMC and Contra Costa Health Centers would be operating without management oversight in the Food and Nutritional Services Unit and would lack ongoing administration of essential vending machine services, placing the facility out of compliance with the Centers for Medicare and Medicaid Services (CMS) requirements.