To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Quotation and License Agreement with Vexcel.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute a Quotation and License Agreement with Vexcel Imaging US, Inc. in an amount not to exceed $456,120 to provide aerial imagery and software for the period of November 3, 2025, through November 30, 2028.
FISCAL IMPACT:
The cost for the licensing software is within the Department of Information Technology’s budget. 100% User Departments.
BACKGROUND:
The Geographic Information Systems (GIS) division of the Department of Information Technology uses aerial imaging of Contra Costa County that provides a platform to store, manage, and analyze geospatial data to help make informed decisions in a variety of areas. This data can be used to identify trends, patterns and relationships that would be difficult to see otherwise. GIS is also an essential tool in emergency response and disaster management. By providing real-time information about the location and extent of an emergency, GIS can help first responders quickly assess the situation and make informed decisions about the best course of action. This information can then be used to coordinate a rapid and effective response. GIS is a constantly evolving technology that has changed the way users perceive, navigate, and shape their world. It shows how combing human creativity with technology helps engage the community, discover hidden trends and make smarter decisions using the power of location data.
The Agreement includes a limitation of Vexcel’s liability that limits its liability to: (a) three times the amount paid by the County in the twelve months preceding a breach of a license restriction; and (b) the amount paid by the County in the twelve months preceding any other breach of the Agreement. The Agreement also requires the County to defend, indemnify, and hold Vexcel harmless for any claims arising out of its breach of the terms of the Agreement. Vexcel was awarded this contract as a result of a request for proposal solicitation number F-Contr-0000000089.
CONSEQUENCE OF NEGATIVE ACTION:
If this is not approved, the GIS Division may not have the tools needed to effectively provide important geospatial data.