To: Board of Supervisors
From: Marc Shorr, Information Technology Director
Report Title: Purchase Order with AT&T Enterprises LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, to execute a purchase order with AT&T Enterprises, LLC in an amount not to exceed $282,000 to purchase equipment for the Health Services Department Conference Room Upgrade Project.
FISCAL IMPACT:
The cost of this contract will be charged to the Health Services Department, Hospital Enterprise Fund I.
BACKGROUND:
The Health Services Department has requested the assistance from the Department of Information Technology (DoIT) to facilitate Phase IV of an upgrade to the video conferencing platforms in approximately fourteen (14) conference rooms located in seven (7) Health Services worksite locations. AT&T, through its subcontractor, Interactive Digital Solutions (IDS) LLC, will provide the equipment for the conference room upgrades. IDS currently provides Countywide support and services for executive offices, conference rooms, training rooms, group meeting rooms, and all public broadcast and interactive conferences.
The upgrade of the video conference room platforms is a direct result of the need to meet virtually due to the social distancing requirement caused by the pandemic. In December of 2020, DoIT outreached to four (4) audio visual experts including IDS to request information on audio-visual systems that could be installed within the County to support face-to-face contact with others. Out of the four (4) companies that responded, IDS Solutions stood out from the rest due to their equipment’s ease of use, understandability, intuitiveness, expansion capabilities and adaptability, which aligned with the County’s needs. Over the last several years the County has partnered with IDS to improve Countywide communication through audio-visual integration which has been imperative to County operations and has become the new “normal” as a way of conducting business.
This one-time equipment purchase is being made under a sole source justification that was approved by Purchasing on November 5, 2025.
CONSEQUENCE OF NEGATIVE ACTION:
Not approving this purchase could delay important technology improvements and create challenges in maintaining consistent operations and a unified communication infrastructure.