To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Executive Director
Report Title: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING MARCH 31, 2025
☐Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT Resolution No.5268 to approve collection loss write-offs in the public housing program in the amount of $245,022.35 for the quarter ending March 31, 2025.
BACKGROUND:
The Housing Authority takes action to write off accounts that have been determined to be non-collectible.
For this quarter ending March 31, 2025, a breakdown of the recommended write-offs, by housing development, is provided in the following table:
|
CA011-001 |
Alhambra Terrace Martinez |
$4,852.88 |
|
CA011-003 |
Bridgemont Antioch |
$8,845.96 |
|
CA011-004 |
Los Nogales Brentwood |
$11,377 |
|
CA011- 005 |
El Pueblo Pittsburg |
$74,332.32 |
|
CA011-008 |
Los Arboles Oakley |
$0 |
|
CA011-010 |
Bayo Vista Rodeo |
$77,977.05 |
|
CA011-011 |
Hacienda Martinez |
$110 |
|
CA011-012 |
Casa de Manana Oakley |
$17,794.86 |
|
CA011-013 |
Casa de Serena Bay Point |
$25,331.27 |
|
CA011-015 |
Elder Winds Antioch |
$3,862.15 |
|
CA011-4501 |
Vista del Camino San Pablo |
$17,299.40 |
|
CA011-4502 |
Kidd Manor |
$3,239.46 |
|
TOTAL |
|
$245,022.35 |
A total of 44 accounts are recommended for write-off, representing an average of $5,569 per account.
The following table illustrates the collection losses for the past years.
Conventional Program
|
THIS QUARTER 03/31/2025 |
$245,022.35 |
|
12/31/2023 |
$84,537.42 |
|
03/31/2022 |
$122,003.10 |
|
03/31/2021 |
$81,269.90 |
Prior to submission of an account for write-offs, the staff makes every effort to collect money owed to HACCC. Once the account is written off, staff uploads debt amount to HUD's Debts Owed System, to further Housing Authorities efforts to collect monies owed. Past participants that owe Housing Agencies may be denied admission to public housing or housing choice voucher programs in the future unless debt is repaid.
FISCAL IMPACT:
Uncollectable amounts impact the budget by reducing total rental income. The Housing Authority of the County of Contra Costa (HACCC) regularly writes off those accounts that have been determined to be uncollectable. Once an account is written off, it can be turned over to a collection agency. For the period ending March 31, 2025, the collection loss write-off total is $245,022.35.
CONSEQUENCE OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to adopt Resolution No.5268 these accounts would inflate the total accounts receivable for HACCC and present and inaccurate financial position.