To: Board of Directors
From: Monica Nino, County Administrator
Report Title: 2025 Meeting Schedule for the Contra Costa County Board of Supervisors
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
ADOPT the attached proposed 2025 meeting schedule for the Contra Costa County Board of Supervisors, including the cancellation of those meetings at which it is anticipated there will not be a quorum of Board members present, as well as noting the following scheduled special events: the Board's Annual Reorganization on January 14; the Dr. Martin Luther King, Jr. Celebration on January 21; the annual Board retreat on January 28; the Cesar Chavez Commemorative Celebration on April 1; Asian American and Pacific Islander Heritage Month Celebration on May 13, Annual Budget Hearings and Adoption on April 28 & 29 and May 20, respectively; a 9-11 Day of Remembrance on September 9; and the Veterans Day Recognition on November 4.
FISCAL IMPACT:
None
BACKGROUND:
Each year the Board of Supervisors adopts a meeting schedule that designates regular meeting dates and any dates on which meetings must be canceled in anticipation that a quorum of the Board will not be present. The proposed 2025 meeting schedule, attached, has been prepared in consultation with the incoming Board Chair, Fire Chief and the Housing Authority Executive Director. The schedule provides 26 meetings for the Contra Costa County Board of Supervisors, 12 meetings for the Contra Costa County Fire Protection District Board of Directors and 5 meetings for the Housing Authority of Contra Costa Board of Commissioners. The Fire District and Housing Authority will take independent action to adopt their meeting schedules.
The proposed schedule includes a cancellation of 26 Board of Supervisors meetings. As in past years, we are recommending that the Board cancel those meetings that occur during a week with a county holiday, the fifth Tuesday of a month, and Tuesdays that fall during those weeks in which the annual policy and legislative meetings of the National Association of Counties (NACo) and the California State Association of Counties (CSAC) are held:
|
Conference |
Dates |
Location |
|
NACo Legislative Conference |
March 1-4 |
Washington, D.C. |
|
CSAC Legislative Conference |
April 17-19 |
Sacramento, CA |
|
NACo Annual Conference |
July 11-14 |
Philadelphia, PA |
|
CSAC Annual Meeting |
December 1-5 |
Santa Clara, CA |
Several seasonal breaks have also been designated in the Board's meeting schedule, in recognition of both time away needed for vacations and time demands on the Board members due to their participation on Board standing committees, and regional and local legislative bodies and task forces. Since each of these require individual preparation, attendance, and travel, we are recommending seasonal breaks to accommodate these needs. Should it be necessary, there are legal provisions to schedule a special meeting to address any urgent need that cannot be accommodated in the standing meeting schedule.
CONSEQUENCE OF NEGATIVE ACTION:
Early adoption of a meeting schedule enables staff to effectively plan and manage the Board's calendar and obtain the necessary authority to conduct the County's daily business. To the extent that the Board does not adopt a new year meeting schedule, staff will be hindered in these efforts.