To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Payment for Supplies Provided by Axora Medical, Inc.
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay an amount not to exceed $14,486 to Axora Medical, Inc. for providing medical supplies to the Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers for the period of April 23, 2026 through June 11, 2026, as recommended by the Health Services Director.
FISCAL IMPACT:
Approval of this action will result in a one-time payment of up to $14,486 and will be funded 100% by Hospital Enterprise Fund I.
BACKGROUND:
Axora Medical provided necessary medical supplies to Contra Costa Health before the current blanket purchase order (BPO) became effective on July 1, 2026. The two outstanding invoices reflect charges incurred before that effective date and cannot be processed under the current BPO. Approval of this recommendation will resolve the unpaid invoices and support the County’s continued working relationship with the vendor.
Axora Medical, Inc. has provided medical supplies at the County's request in good faith. As a result, staff have determined that the vendor is entitled to payment for the reasonable value of the products and services under the equitable relief theory of quantum meruit. The theory provides that where a vendor has been asked to provide products or services without a valid contract, and the vendor does so to the benefit of the County, the vendor is entitled to recover the reasonable value of the products and services. As such, the Department recommends that the Board authorize the Auditor-Controller to pay Axora Medical, Inc. in an amount not to exceed $14,486.
CONSEQUENCE OF NEGATIVE ACTION:
Failure to authorize payment will leave the County with outstanding vendor obligations, could jeopardize the County’s working relationship with Axora, may risk interruption of critical services, and could lead to procurement compliance issues.