To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Amendment/Extension #23-751-1 with Bluesight, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment No. 1 (#23-751-1) with Bluesight, Inc., a corporation, effective May 8, 2024, to amend Bluesight Software as a Service Order Form and Agreement #23-751, to increase the payment limit by $256,412, from $22,940 to a new payment limit of $279,352 and extend the term through September 27, 2029, and for successive (1) year terms thereafter until terminated, for controlled substance inventory management software at Contra Costa Regional Medical Center (CCRMC) and the Detention Centers.
FISCAL IMPACT:
Approval of this Amendment will result in additional expenditures of up to $256,412 and will be funded as budgeted by the department in FYs 2024-29, by 51% Hospital Enterprise Fund I; 49% County General Fund.
BACKGROUND:
Pandora, the legacy vendor that provided (this service) was acquired. CCRMC discontinued using that service and transitioned to Bluesight ControlCheck in 2023. A summary of service contract deliverables, including measurable outcomes required of the vendor to be monitored by the department in compliance with Section III(Bincludethe Purchasing Policy include, the performance of recurring activities to ensure stability and availability of the software solution and services, response to county's business needs to create, modify, or delete user accounts for existing security groups with the software solution and executing solution optimization tasks.
On May 9, 2023, the Board of Supervisors approved Contract #23-751 with Bluesight, Inc., in an amount not to exceed $22,940 for the provision of its controlled substance - inventory management software solution at CCRMC for the period from May 9, 2023, through May 8, 2024.
Under this Amendment No. 1, the parties will execute the First Amendment to Bluesight Software as a Service Order Form for the Bluesight for Controlled Substance Module to add additional licenses for the detention center, extend the term for six (6) years, and successive (1) year periods (each, a “Renewal Term”) thereafter, unless either party provides written termination notice prior to the anniversary renewal date. The division is requesting a retroactive date for this amendment due to delays caused by a backlog in the Health Services Department Information Technology Procurement unit.
CONSEQUENCE OF NEGATIVE ACTION:
If this Amendment is not approved, CCRMC will lose (and the Detention Centers will not gain) the ability to proactively monitor controlled substances resulting in the mismanagement of medication that includes operational, legal, and regulatory issues.