To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: 20-660-0 Blanket Purchase Order with CARFAX, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a Blanket Purchase Order and related agreement with CARFAX, Inc. in an amount not to exceed $3,000 for the purchase of vehicle report histories for the KEYS Auto Loan Program participants for the period March 1, 2025, through February 28, 2027.
FISCAL IMPACT:
100% Federal funding, $1,000 is budgeted for FY 24-25, $1,000 is budgeted for FY 25-26, and $1,000 will be budgeted for FY 26-27.
BACKGROUND:
CARFAX, Inc. is the preferred vendor for the Employment and Human Services Department Workforce Services KEYS Auto Loan Program (KEYS). KEYS is the Employment and Human Services Department’s (EHSD) low-interest auto loan program intended to provide auto loans to help employed CalWORKs participants in Contra Costa County purchase a vehicle.
KEYS has a required component that any vehicle financed through the program must have a title and history report accessed before it is funded for a loan. Approval of this staff report will allow for ongoing vehicle title and history report access for clients.
This Blanket Purchase Order requires the County to agree consisting of Terms of Use and Vehicle History Report (VHS) Terms and Conditions. These conditions include a limitation of CARFAX’s liability and a provision requiring the County to defend, indemnify and hold harmless CARFAX and their affiliates and employees from and against claims, liabilities and fees. The agreement also includes a binding arbitration clause. The pricing application sets forth a minimum of $50 per month, at $18.99 per vehicle history report.
CONSEQUENCE OF NEGATIVE ACTION:
Should the proposed action not be approved by the Board of Supervisors, The Employment and Human Services Department Workforce Services KEYS Auto Loan Program will not be in compliance with all mandates, therefore families will remain at risk and encounter unsafe environments and lack of transportation options.
CHILDREN’S IMPACT STATEMENT:
This Purchase Order supports one of Contra Costa County’s community outcomes of the Children’s Report Card: (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families.”