To: Board of Supervisors
From: Greg Baer, Director of Airports
Report Title: Aviation Advisory Committee Bylaws Amendments
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE three amendments to the Aviation Advisory Committee bylaws to: 1) change officer elections to the second regularly scheduled meeting of the calendar year, 2) have annual officer terms take effect following the adjournment of the meeting in which they were elected, and 3) establish the following year’s meeting schedule during the last regularly scheduled meeting of the calendar year.
FISCAL IMPACT:
No fiscal impact
BACKGROUND:
Originally established in the late 1970’s, the County continues to have a highly functioning Aviation Advisory Committee (AAC). As stated in its bylaws, the AAC’s role is to provide advice and recommendations to the Board of Supervisors on aviation issues related to the economic viability and security of airports in Contra Costa County. Until early 2023, the AAC’s established bylaws, as amended from time to time by the Board, required the Committee to meet at least once a month, with the ability to hold special meetings more frequently as needed.
In an effort to maximize staffing resources, the Director of Airports requested that the Committee consider switching to bi-monthly meetings. Members of the AAC concurred and on January 17, 2023, the Board of Supervisors approved the amendment to the AAC bylaws to change the meeting frequency from every month to every other month.
Meeting bi-monthly has necessitated amendments to the bylaws to ensure that officer elections, officer term commencements, and the establishment of annual meeting schedules, occur during the months the committee meets. The attached red-line version of the bylaws reflects the proposed amendments.
CONSEQUENCE OF NEGATIVE ACTION:
Not updating the bylaws will cause inconsistencies in the committee’s meeting schedule and the timing of various events.