To: Board of Supervisors
From: Brian M. Balbas, Public Works Director/Chief Engineer
Report Title: On-Call Consultant Services Agreement for Materials Testing and Inspection Services with Kleinfelder, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works director, or designee, to execute a contract with Kleinfelder, Inc., in an amount not to exceed $900,000 to provide on-call materials testing and inspection services for various County facilities projects, countywide, for the period January 16, 2024 through January 15, 2027 (with a one-year extension option), which may be extended to January 15, 2028 if elected by the Public Works director.
FISCAL IMPACT:
100% Various Funds. Projects will be assigned to the on-call contractor when there is an approved project and funding.
BACKGROUND:
Kleinfelder, Inc. was selected through a competitive qualifications-based selection process. The Public Works Department solicited Statements of Qualification (SOQs) and received nine. A selection committee comprised of County staff reviewed and ranked the SOQs, shortlisting the top five firms for interviews and presentations. Based on the interviews and presentations, the selection committee scored the shortlisted firms again and developed revised rankings. Public Works recommends that Kleinfelder, Inc., which is one of the three highest ranked firms, be awarded the on-call agreement at this time. The agreement includes a single one-year extension option that can be exercised by the Public Works director, if he chooses. Government Code Section 31000 authorizes the County to contract for services including the type of materials testing and inspection services that Kleinfelder, Inc. provides.
CONSEQUENCE OF NEGATIVE ACTION:
Without Board of Supervisors approval, there is a possibility of delay in completing projects requiring materials testing and inspection services. Executing this contract will facilitate the process of design and construction for various County Facility projects requiring materials testing and inspection services.