To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Executive Director
Report Title: Plumbing Contract - Central Service Plumbing & West Peak Builders, Inc.
☐Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Executive Director of the Housing Authority of the County of Contra Costa, or designee, to execute a five-year contract with Central Service Plumbing and West Peak Builders, Inc, expiring July 15, 2031, for plumbing services in a combined amount not to exceed $300,000 annually and $1,500,000.00 over the term of the contract.
BACKGROUND:
HACCC operates facilities and affordable housing communities throughout Contra Costa and requires a qualified contractor to provide plumbing services to help maintain safe, clean, and accessible properties.
To procure these services, HACCC issued a Request for Proposals (RFP). Four contractors submitted responsive proposals. Following the evaluation process, Central Service Plumbing and West Peak Builders, Inc, were determined to be the most qualified proposers, receiving the highest overall evaluation scores and meeting all responsiveness and responsibility requirements.
Staff recommend that the Board authorize the Executive Director to award a contract to Central Service Plumbing and West Peak Builders, Inc, for plumbing services in an amount not to exceed $300,000 annually, for a total contract amount not to exceed $1,500,000.00 over a five-year term.
FISCAL IMPACT:
The anticipated annual cost of the contract is within the amount budgeted through the agency’s operating fund for plumbing services.
CONSEQUENCE OF NEGATIVE ACTION:
Should the Board of Commissioners elect not to award the contract Central Service Plumbing and West Peak Builders, Inc, HACCC will be required to procure these services through a non-competitive procurement method, which would not be cost-effective and would place the Agency in violation of HUD procurement regulations. Such non-compliance could result in HUD monitoring findings, required repayment of disallowed costs, delays in service delivery, and potential impacts on future funding or grant eligibility.