To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Contract Amendment No. 4 with Vanir Construction Management, Inc. for On-Call Project Management Services
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Vanir Construction Management, Inc. (Vanir), effective March 25, 2025, to increase the payment limit by $750,000, to a new payment limit of $3,250,000 and to extend the term through November 30, 2026 to provide on-call project management services for various County projects, Countywide.
FISCAL IMPACT:
100% Various Funds. Projects will be assigned to the on-call project management firm when there is an approved project and funding.
BACKGROUND:
On December 1, 2022, the Board of Supervisors approved an on-call Consulting Services Agreement with Vanir in the amount of $1,000,000.
On July 11, 2023, the Board of Supervisors approved Amendment No. 1 in the amount of $750,000 to a new payment limit of $1,750,000.
On January 31, 2024 and May 1, 2024, Public Works executed Administrative Amendments No. 2 and No. 3 respectively to modify the Attachment 1 to Appendix B Fee Schedule.
Under the Consulting Services Agreement, Vanir has provided services to the County for several projects including Veterans Building Grant Assistance, Buchanan Field Airport Terminal, Replace Cooling Towers at CCRMC, assistance with Emergency Operations Center Mechanical, EOC Bolt Failures, and MWC - Crisis Stabilization Unit.
Public Works anticipates needing further consulting services from Vanir for two projects, the Buchanan Field Airport Terminal project and the project to Replace Cooling Towers at CCRMC. Public Works further anticipates that neither the remaining fee capacity nor the term on the Consulting Services Agreement will be sufficient for those needs.
Therefore, Public Works recommends approval of Amendment No. 4.
CONSEQUENCE OF NEGATIVE ACTION:
If Amendment No. 4 is not approved, Public Works will likely need to curtail services being provided by Vanir in support of County projects including those projects described above. Without the needed consulting services provided by Vanir, schedule delays and higher project costs are likely to result, and County resources currently dedicated to other projects and effort will need to be redirected.