To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Consulting Services Agreement for On-Call Architectural Services with TBP/Architecture, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works director, or designee, to execute a contract with TBP/Architecture, Inc., in an amount not to exceed $5,000,000 to provide on-call architectural services for various County facilities projects, Countywide, for the period December 17, 2024 through December 16, 2027 (with a one-year extension option), which may be extended to December 16, 2028, if elected by the Public Works Director.
FISCAL IMPACT:
Projects will be assigned to the on-call architect when there is an approved project and funding. (100% Various Funds)
BACKGROUND:
The purpose of the on-call contract is to provide architectural services for various County facilities projects as they occur during the agreement period. When the Public Works Department receives a project request, it will be determined at the time whether or not it would be prudent to utilize this on-call architect. The on-call architect will provide typical architectural services, such as programming, design and construction administration. The type, size and location of projects will vary. Typical projects may include new construction, building renovations/modernizations, remodeling of the entirety or parts of a building, tenant improvements, exterior restorations, mechanical/electrical/plumbing upgrades, structural improvements, code-related improvements, and deferred maintenance. Having this on-call agreement in place will save the County time and money when compared to the time and expense in conducting a consultant selection process on a project-by-project basis and allow the design phase to commence sooner and provide for a shorter project completion schedule.
TBP/Architecture, Inc. was selected through a competitive qualifications-based selection process. The Public Works Department solicited Statements of Qualification (SOQs) and received twenty-six. A selection committee comprised of County staff conducted interviews and ranked the firms. Public Works recommends that the above firm, which is one of the seven highest ranked firms, be awarded the on-call agreement at this time. The agreement includes a single one-year extension option that can be exercised by the Public Works Director, if he chooses. Government Code Section 31000 authorizes the County to contract for services including the type of architectural services that TBP/Architecture, Inc., provides.
CONSEQUENCE OF NEGATIVE ACTION:
If the agreement is not approved, the County will not be able to take advantage of the time and cost savings possible through utilization of this on-call architectural services agreement.