To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Contract #76-913 with Leica Microsystems Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-913 with Leica Microsystems Inc., a corporation, in an amount not to exceed $65,290, to provide preventative maintenance and repair services of the pathology equipment at the Contra Costa Regional Medical Center (CCRMC) for the period April 1, 2025 through March 31, 2028.
FISCAL IMPACT:
Approval of this Contract will result in annual budgeted expenditures of up to $65,290 over a three-year period and will be funded 100% by Hospital Enterprise Fund I revenue.
BACKGROUND:
CCRMC has an obligation to provide medical equipment to provide health services for patients requiring a higher level of care at CCRMC. The medical equipment located in the Pathology Department at CCRMC is also manufactured by the Contractor and requires specialized parts and specially trained field service technicians to perform repairs and annual service maintenance. This equipment allows for seamless cutting, processing and staining of tissue blocks used to diagnose malignancy.
This Contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. CCRMC’s Quality Management, Utilization Management and Contract Monitor staff meet on a regular basis to ensure monitoring and performance measures in the Contract are upheld. Health Services Personnel approved this Contract to ensure no conflicts with labor relations. This Contractor was approved by the Public Works Department’s Purchasing Department on February 10, 2025.
Under new Contract #76-913, Contractor will provide preventative maintenance and repair services of the pathology equipment at CCRMC for the period April 1, 2025 through March 31, 2028. This Contract includes a limitation of liability provision limiting Contractor’s liability to County to an amount equal to the price of the goods or services furnished by the Contractor giving rise to any claim. The delay of this Contract was due to ongoing negotiations between the Division and the Contractor.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract is not approved, CCRMC will not have access to preventative maintenance services for medical equipment, which may delay services to patients.