To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Contract #76-603-4 with Caban Resources LLC
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-603-4 with Caban Resources LLC, a limited liability company, in an amount not to exceed $468,744, to provide tumor registry and oncology interim management services at Contra Costa Regional Medical Center (CCRMC) and Contra Costa Health Centers for the period from January 1, 2024 through December 31, 2026.
FISCAL IMPACT:
Approval of this contract will result in contractual service expenditures of up to $468,744 over a 3-year period and will be funded 100% by Hospital Enterprise Fund I revenues. (Rate increase)
BACKGROUND:
The American College of Surgeons (ACOS) requires a Certified Tumor Registrar (CTR) to oversee and enter data into the national register. Our tumor registry at CCRMC is currently fully accredited by ACOS and in order to maintain that status we must have a source that provides a CTR without interruption.
The county has been contracting with Caban Resources LLC., since January 2018 to provide tumor registry and oncology interim management services at CCRMC and Contra Costa Health Centers. This contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. This contractor was approved by the Public Works Department’s Purchasing Division on December 6, 2023. CCRMC’s Quality Management, Utilization Management and Contract Monitor Staff meet on a regular basis to ensure monitoring and performance measures in the contract are upheld. This contract was approved by Health Services Personnel to ensure there is no conflict with labor relations.
On December 8, 2020, the Board of Supervisors approved Contract #76-603-3 with Caban Resources, LLC, in an amount not to exceed $445,560, to provide tumor registry and interim oncology management services at CCRMC and Contra Costa Health Centers for the period January 1, 2021 through December 31, 2023.
Approval of Contract #76-603-4 will allow the contractor to continue providing tumor registry and interim oncology management services through December 31, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, county will not be able to provide tumor registry and interim oncology management services to meet regulatory requirements.