To: Board of Supervisors
From: Dr. Grant Colfax, Health Services Director
Report Title: Contract Amendment #76-844-1 with Olympus America Inc.
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract Amendment #76-844-1 with Olympus America Inc., a corporation, effective October 8, 2026, to amend Contract #76-844 to increase the payment limit by $10,331 to an amount not to exceed $450,137, to provide additional preventative maintenance and repair services for endoscopic equipment at Contra Costa Regional Medical (CCRMC) and Contra Costa Health Centers, with no change to the term ending March 31, 2027.
FISCAL IMPACT:
Approval of this Contract Amendment will result in additional annual expenditures of up to $10,331 as budgeted by the department and funded 100% by Hospital Enterprise Fund I.
BACKGROUND:
Under this Contract, Olympus America Inc. will provide preventative maintenance and repair of endoscopic equipment and be responsible for the quality, technical accuracy, completeness and coordination of such services at CCRMC and Contra Costa Health Centers. This Contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. Health Services Personnel approved this contract to ensure no conflicts with labor relations. CCRMC’s Quality Management, Utilization Management and Contract Monitor Staff meet on a regular basis to ensure monitoring and performance measures in the Contract are upheld. This contractor is a member of the Vizient Group Purchasing Organization (GPO) and per Administrative Bulletin 600.3, GPO members are exempt from solicitation requirements.
On December 5, 2023, (C.48) the Board of Supervisors approved Contract #76-844 with Olympus America Inc. in an amount not to exceed $386,976 to provide preventative maintenance and repair services for endoscopic equipment at CCRMC and Contra Costa Health Centers for the period September 21, 2023 through September 20, 2026, however the dates and payment limit on the Board Order were incorrect.
On April 22, 2024 the Board of Supervisors approved and rescinded prior approved Board action of December 5, 2023 (C.48) that stated the incorrect contract term and payment limit agreed to by the parties. The purpose of this Board action was to rescind the prior Board Action and allow the Department to correct the term to April 1, 2024 through March 31, 2027 and the payment limit to $439,806 to match the Contract.
Approval of Contract Amendment #76-844-1 will allow the Contractor to provide additional preventative maintenance and repair services for endoscopic equipment at CCRMC and Contra Costa Health Centers through March 31, 2027.
CONSEQUENCE OF NEGATIVE ACTION:
If this Contract Amendment is not approved, additional preventative maintenance and repair services required for endoscopic equipment needed for patient care will not be available or will create increased wait times for patients.