To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Rescind Prior Board Action Pertaining to Contracted Services with Olympus America Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
RESCIND Board action of December 5. 2023 (C.48), which pertained to a contract with Olympus America Inc.; and APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-844 with Olympus America Inc., a corporation, in an amount not to exceed $439,806, to provide preventative maintenance and repair services for endoscopic equipment at Contra Costa Regional Medical (CCRMC) and Contra Costa Health Centers, for the period April 1, 2024 through March 31, 2027.
FISCAL IMPACT:
Approval of this contract will result in budgeted expenditures of up to $439,806 and is funded 100% by Hospital Enterprise Fund I.
BACKGROUND:
Under this contract, Olympus America Inc. will provide preventative maintenance and repair of endoscopic equipment and be responsible for the quality, technical accuracy, completeness and coordination of such services at CCRMC and Contra Costa Health Centers. This contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000. Health Services Personnel approved this contract to ensure no conflicts with labor relations. This contractor is a member of the Vizient Group Purchasing Organization (GPO) and per Administrative Bulletin 600.3, GPO members are exempt from solicitation requirements.
On December 5, 2023 the Board of Supervisors approved Contract #76-844 with Olympus America Inc., however, the contract payment limit and term dates on the Board Order were incorrect. This Board Order will rescind the prior Board Order and allow the Department to execute the contract with the correct term dates of April 1, 2024 through March 31, 2027 and contract payment limit of $439,806 as agreed to by the County and contractor. This will allow the contractor to be paid for preventative maintenance and repair services for endoscopic equipment at CCRMC and Contra Costa Health Centers.
CONSEQUENCE OF NEGATIVE ACTION:
If this recommendation is not approved, the prior incorrect Board action will stand, and the department will not have Board authorization for preventative maintenance and repair services required for endoscopic equipment needed for patient care will not be available or will create increased wait times for patients.