To: Board of Supervisors
From: Marla Stuart, Employment and Human Services Director
Report Title: Approve #20-594 (Admin) Purchase Order with Devolutions Inc. for software licenses
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Employment and Human Services Director, a purchase order and related agreement with Devolutions Inc., in an amount not to exceed $24,000 for the purchase of remote desktop manager software licenses, subject to the terms of Devolutions Inc. software license agreement, for the period March 11, 2025 through March 10, 2028.
FISCAL IMPACT:
$23,999.99: 59% Federal, 35% State, 6% County General Fund, all of which is budgeted in FY 24-25.
BACKGROUND:
The Employment and Human Services Department (EHSD) needs to renew its Remote Desktop Manager that will enable IT Operations to manage remote desktop sessions and maintain server passwords. This purchase enables EHSD IT operations group to maintain an organized list of Remote server sessions. It also allows administrators to efficiently access servers when various maintenance tasks are required to be performed. Devolution Inc.’s Software License Agreement includes an indemnification provision from the County, as well as a limitation of liability capping liability at the amount of fees paid. This vendor was selected per procurement requirements outlined in Administrative Bulletin 600.3.
CHILDREN'S IMPACT STATEMENT:
This purchase order supports all five of the community outcomes established in the Children's Report Card: (1) "Children Ready for and Succeeding in School"; (2) "Children and Youth Healthy and Preparing for Productive Adulthood";(3)"Families that are Economically Self-Sufficient"; (4) "Families that are Safe, Stable and Nurturing"; and (5) "Communities that are Safe and Provide a High Quality of Life for Children and Families,” by supporting staff working directly with families and children.
CONSEQUENCE OF NEGATIVE ACTION:
The County will be unable to provide Network administrators with a secure manner to remote sessions and passwords.