To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amend Board Action from November 4, 2025, to include reference to terms of Verkada’s End User Agreement.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
AMEND the Board Action of November 4, 2025 (C. 92), which approved individual purchase orders with ELD Experts, LLC d/b/a Monarch and Safe House Corp., in an amount not to exceed $3,000,000 for each purchase order, to supply Verkada security system parts and equipment on an as-needed basis, for the period December 1, 2025 through November 31, 2030, Countywide, to reference that it is subject to the terms of Verkada’s End User Agreement.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services Division, is responsible for maintaining all County buildings, including hospitals, clinics, detention centers, and congregate care facilities. Security system repairs and improvements are included in this required maintenance.
Facilities Services Division uses a cloud-based video surveillance system, Verkada. Verkada cameras are a server-less solution that saves costs on server maintenance and replacement. A formal solicitation process for Verkada equipment and supplies was recently conducted via Bidnet Direct, RFP # 0000000025, with due date September 25, 2025. After thorough review of the bids received, two vendors were selected, ELD Experts, LLC d/b/a Monarch and Safe House Corp. These vendors can provide Verkada cameras, camera lenses, hardware, software, and all related items as needed.
Facilities Services is requesting approval for five-year purchase orders with ELD Experts, LLC d/b/a Monarch and Safe House Corp. for the term December 1, 2025 through November 30, 2030, in the amount of $3,000,000 each. The Verkada security system terms and conditions have a limitation of liability and indemnification from the County to Verkada. These terms and conditions have been reviewed and approved to form by County Counsel and require approval by the Board of Supervisors.
CONSEQUENCE OF NEGATIVE ACTION:
If these purchase orders are not approved, procurement of Verkada security system parts and equipment with ELD Experts, LLC d/b/a Monarch and Safe House Corp. will not begin, and access to Verkada supplies for security system maintenance and repairs will be limited.