To: Board of Supervisors
From: Anna Roth, Health Services Director
Report Title: Contract #76-649-3 with Syserco, Inc.
☒Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Contract #76-649-3 with Syserco, Inc., a corporation, in an amount not to exceed $1,382,560, to provide preventive maintenance services and repair services for heating, ventilation and air conditioning (HVAC) and access automation and building automation systems at Contra Costa Regional Medical Center (CCRMC) for the period November 1, 2023 through October 31, 2026.
FISCAL IMPACT:
Approval of this contract will result in contractual expenditures of up to $1,382,560 over a 3-year period and will be funded 100% by Hospital Enterprise Fund I. (Rate increase)
BACKGROUND:
CCRMC has been contracting with Syserco, Inc. since November 1, 2020. Syserco provides preventive maintenance services for HVAC systems, software support to maintain building automation systems, and calibration of critical sensors at CCRMC in addition to providing repair services to all systems in case of system failure or other emergent service.
Syserco is the only energy management service provider for the Alerton energy management system installed at CCRMC in Northern California.
Syserco maintains a wide variety of technical expertise in servicing CCRMC’s energy management system including environment of care (EOC) monitoring to ensure patient safety, adherence to compliance standards set by Joint Commission and California Department of Public Health. Syserco reviews network communications, workstations and system overrides, event log management and general systems operations reviews and correct note site maintenance conditions. Syserco has the highly specialized expertise needed for achieving optimal results to monitor the environmental factors such as temperature and humidity per hospital industry standards, in addition, Syserco has a demonstrated history of maintaining the required accreditations and compliance that healthcare providers must meet with these federal regulations reducing the risk of audit findings and ensuring the program’s eligibility for reimbursement. Per Administrative Bulletin 600.3 Public Works Purchasing Department approved this contractor on September 22, 2023. This contract is entered into under and subject to the following legal authorities: California Government Code §§ 26227 and 31000; Health and Safety Code § 1451. Health Services Personnel approved this contract to ensure no conflicts with labor relations.
Approval of Contract #76-649-3 will allow the contractor to continue providing preventive maintenance services and repair services for HVAC system at CCRMC through October 31, 2026.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract is not approved, CCRMC will not have access to contractor’s preventive maintenance services and County will not be compliant with California Department of Public Health environmental requirements.