To: Contra Costa County Housing Authority Board of Commissioners
From: Joseph Villarreal, Executive Director
Report Title: AWARD OF CONSTRUCTION CONTRACT FOR SECURITY CAMERA INSTALLATION AT THE EL PUEBLO (PITTSBURG) AND CASA DE SERENA (BAY POINT) DEVELOPMENTS
☐Recommendation of the County Administrator ☐ Recommendation of Board Committee
RECOMMENDATIONS:
(1) APPROVE plans, specifications, and design for the Security Camera Project, El Pueblo in Pittsburg and Casa de Serena in Bay Point.
(2) AWARD the construction contract for the above project to Scheer Security Alarm Systems, Inc., ("Scheer") in the amount listed in Scheer’s proposal ($224,369.11) and DIRECT that Scheer shall present two good and sufficient surety bonds (performance and payment) in the amount of $224,369.11 each and that the Executive Director, or designee, shall prepare the contract.
(3) AUTHORIZE the Executive Director, or designee, to approve construction change orders, as needed, up to a maximum total of 10% ($22,436), which is in addition to the contract award amount.
(4) ORDER that, after the contractor has signed the contract and returned it, together with the bonds as noted above, certificates of insurance, and any other required documents, and the Executive Director has reviewed and found them to be sufficient, the Executive Director, or designee, is authorized to sign the contract for this Board.
(5) ORDER that the Executive Director, or designee, is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by HACCC to ensure performance under the contract, pursuant to Public Contract Code Section 22300.
(6) DELEGATE, pursuant to Public Contract Code Section 4114, to the Executive Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110.
(7) DELEGATE, pursuant to Labor Code Section 6705, to the Executive Director, or to any registered civil or structural engineer employed by HACCC, the authority to accept detailed plans showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection during trench excavation covered by that section.
BACKGROUND:
HACCC solicited proposals though Security Camera Installation RFP-24323-320 and received one proposal from Scheer of $224,369.11. Staff has reviewed the proposal and pricing, and found them to be consistent with the terms of the RFP and Independent Cost Estimate.
To enable the project to proceed, the Executive Director recommends that the Board take the following actions:
(1) Approve the project plans and specifications, which approval will give design immunity to the Housing Authority.
(2) Award the construction contract for the above project to Scheer for $224,369.11, direct the Executive Director to prepare the contract, and authorize the Executive Director to sign the contract following his review and approval of the signed contract, bonds, and insurance from Scheer.
(3) Take the additional related actions listed in the Recommended Actions above.
FISCAL IMPACT:
The construction contract will be funded 100% by HUD.
CONSEQUENCE OF NEGATIVE ACTION:
Should the Board not award the construction contract as recommended, the CFP funding grant may be defunded and security camara systems may not be installed.