To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Amendment No. 4 with Water One Industries, Inc., a California Corporation, Countywide.
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Water One Industries, Inc., effective October 1, 2026, to increase the payment limit by $100,000 to a new payment limit of $510,000, for on-call water treatment services at various County sites and facilities, Countywide.
FISCAL IMPACT:
Facilities Maintenance Budget. (100% General Fund)
BACKGROUND:
The Public Works Department, Facilities Services Division, is responsible for the maintenance and repairs of all County properties. The Public Works Department historically contracts out for water treatment services for the County’s heating and chilled loop water systems, cooling towers, cogeneration systems, steam boilers, and a chlorinated drinking water system. The contractor tests the systems water and provides chemicals to keep the water systems functioning as specified in the OEM requirements. The County has over 60 water systems Countywide.
Government Code Section 25358 authorizes the County to contract for maintenance and upkeep of County facilities. Originally bid on BidSync #2106-488, Water One Industries, Inc., was the awarded vendor for this type of work. The Public Works Department originally awarded a three (3) year contract for $180,000 with the term March 1, 2022 through February 28, 2025 for water testing and treatment services.
Amendment No. 1, effective March 2, 2022, updated the rate table according to the terms of the contract. Amendment No. 2, effective April 1, 2024, increased the payment limit by $180,000 and extended the term an additional year through February 28, 2026. Amendment No. 3, effective February 28, 2026, increased the payment limit by $50,000 to a new payment limit of $410,000, increased the rates, and extended the term through February 28, 2027.
Facilities Services is requesting Amendment No. 4 to be approved, increasing the payment limit by $100,000 to a new payment limit of $510,000. Additional funding is being requested due to unforeseen projects at the Contra Costa Regional Medical Center.
CONSEQUENCE OF NEGATIVE ACTION:
If this contract amendment is not approved, the contract with Water One Industries, Inc. will run out of funds prior to contract expiration and their water treatment services will not be available.