To: Board of Supervisors
From: Warren Lai, Public Works Director/Chief Engineer
Report Title: Participating Addendum with Deere & Company
Recommendation: Recommendation of the County Administrator
RECOMMENDATIONS:
APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute, on behalf of the Procurement Director, a Participating Addendum with Deere & Company, in an amount not to exceed $800,000, for agricultural tractor and related attachments, accessories, and supplies for use by Public Works Fleet Services Division and the Public Works Airport, during the period of November 17, 2026 through October 11, 2027, under the terms of a cooperative purchasing contract awarded by Sourcewell, a State of Minnesota public agency, Countywide.
FISCAL IMPACT:
100% User departments.
BACKGROUND:
Sourcewell is a State of Minnesota public agency that negotiates cooperative purchasing contracts after completing a competitive solicitation. The terms of those contracts are made available to public agencies participating in the Sourcewell cooperative purchasing program. Contra Costa Purchasing Services is requesting approval of a participating addendum for agricultural tractor and related attachments, accessories, and supplies, offered by Deere & Company, sold through Belkorp Ag, LLC, or Paper Machinery, Inc., under Contract No. 082923-DAC. The County’s participating addendum incorporates the terms of a cooperative services contract awarded by Sourcewell, to Deere & Company. Approval of the participating addendum allows the County to obtain guaranteed pricing available through Sourcewell. The purchase will support the Public Works Fleet Services department with agricultural tractor and related attachments, accessories, and supplies, required by the department, while providing critical equipment for discounted prices and under favorable terms than would be available without the Sourcewell cooperative purchasing contract.
CONSEQUENCE OF NEGATIVE ACTION:
Without a participating addendum under the Sourcewell cooperative purchasing contract the department would be paying full price for agricultural tractor and related attachments, accessories, and supplies